Virtual Exhibition Content Guidelines

1.0 Introduction

The National Council for Higher Education (NCHE) will host its first-ever Virtual Higher Education Exhibition (VHEE) from the 10th -12th November 2021. Unlike in the past Exhibitions, NCHE has shifted from static kiosks to the web or a Virtual Exhibition. This presents an active learning environment where users are empowered to make decisions about the tasks, content, navigation, presentation and assessment activities.

The platform will provide representatives of higher education institutions aiming to meet prospective students, young professionals, researchers and parents as well as university representatives who are interested in Uganda higher education.

Your institution will be able to interact virtually with potential higher education students and researchers worldwide but with a focus on East African Community. Promote your country, institution and study programmes at a virtual booth. The visitors can drop by and interact with you in different ways.

1.1 Participating institutions will be offered:

  1. An individual virtual booth with;
  • chat/video chat functions where counselling and consultation are possible
  • the possibility to upload information material, incl. brochures, PDF forms, video clips, etc. and to refer to the main websites providing general information on the study and research opportunities, funding options, career Guidance etc.
  • the opportunity to hold your own information session in a breakout room at your booth
  1. The option to give a live presentation or to upload a pre-recorded presentation about your institution, which visitors can watch “on-demand”.
  • technical support during the whole event, including a pre-test run

2.0 Information Resource

The content of an online exhibition can be classified as an information resource and should be understood not only as images and text, but also any kind of video, audio or animation that is presented. The information generated by third parties through social media feeds is also considered content.

The table below provides guidelines for the information resource type and format required and to be submitted by Exhibitors to NCHE for Upload to the Virtual Platform.

Table 1: Showing Virtual Higher Education Information Resource type and Format

No. Information Resource Required Format Comments
i. Font Type
New Times Roman
• Uniformity on pages
ii. Font Size
Heading 16, Body 12
• Easy Readability
iii. Colour
Visible and Neutral (interface)
i. File
MP4 and AVI
• Universally accepted
• Easy download
• Short precise quality videos
ii. Length
3 – 10 minutes clips
• Videos Examples eg Virtual campus tours, Demonstration of online learning Management Systems
• Videos can be presented as a breakdown into a series of clips
• Allow for adverts breaks
• Data use experience
Images/ Pictures
i. Caption
• Explains what the image is about
• Explanatory text
• Short and precise
ii. Format
• Lesser storage
• Can compress data easily
• Universally accepted
• supports high-definition images

3.0 Submission of Institutional Information / Web Content

  • All Information Resource from Higher Education Institution will be submitted to NCHE through email ie ,
  • Big files should be shared via google drive
  • The VHEE Technical Team will upload the content to the VHEE platform.
  • Deadline: 20th Oct 2021

4.0 Access to VHEE Institutional stall

  • The technical team will allocate virtual stalls
  • create the Institutional access accounts for managing the stalls
  • Provide passwords to the nominated Institutional Contacts to manage their booth

5.0 Expectations after submission of content.

The following activities will involve participating institution

  • Testing booth
  • Editing content
  • Preview of the content
  • Approval of the content
  • Uploading content